Organise your desk and work more efficiently
Optimal desk organisation is important to make everyday life in the office or even in the home office as efficient and easy as possible. It is not without reason that people constantly talk about order being half of life. After all, those who live in chaos are more prone to stress and anxiety, which can take a toll on the body and work morale in the long run. By organising your desk, all of this can be avoided.
Accordingly, it is important to organise the office and bring your very own structure to the desk. There are people who have a talent for organising themselves and naturally create order in their work environment. For those who don't belong to these people, our blog post on the topic of "Organising your desk" is suitable.
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Lettering is the be-all and end-all - Better office organisation
To start organising your desk, it is important to establish a basic structure. This means that you need to get a routine into your office routine. In this routine, you identify a time which you use to make to-do lists, set priorities and work through them step by step. Your to-dos also determine how you should optimally organise your desk.
Last but not least, documents and papers are part of your work. It is important that your documents do not lie around aimlessly or randomly, because this impedes long-term desk organisation. Good organisation in the office therefore starts with labelling the document folders and files you have in a sensible way. It is important that you adjust the labelling of the folders and drawers when you change them so that you do not confuse yourself or get lost in your own structure.
Another point for sensible organisation in the office is the immediate completion of small tasks. The more small tasks you unload on your desk, the more chaotic your workday and stay in the office becomes. An email can be answered quickly and the phone call for a question is also done quickly. This empties the storage space and desk organisation becomes easier.
You should also avoid writing down all important thoughts and notes on post-its. Many small pieces of paper are confusing and you quickly forget which thoughts you had and what has already been done. To perfect your desk organisation, it therefore makes more sense to create a to-do book in which you write down all your tasks and cross them out when they are done.
Step by step, organise the desk
When working in an office, people tend to do several tasks at the same time. However, this should be avoided because it can lead to chaos on the desk. It therefore makes more sense for desk organisation to practise singletasking and work through all tasks individually. This not only saves you chaos, but also a lot of stress and helps to organise the desk.
As soon as you have completed an assignment or task, you should file all the related documents in the folders provided. Do not file everything, but ask yourself what is really relevant and what can be retrieved if necessary. For things that will no longer be relevant in the future, it makes sense to dispose of them. Keep only what you really need to make progress in organising your desk.
As soon as you are done with your workday, you should also tidy up your desk. Transfer tasks that you have not completed to the to-do list for the next day and check your calendar for important appointments. Put papers and pens in their designated places. A tidy desk the next day lowers your stress level and increases motivation. In this way, you already contribute to organising your desk the next day the evening before.
Basically, it is always recommended to work according to the Eisenhower principle for successful desk organisation. The basic idea here is to always be aware of which tasks are important and which are not. This can best be done in a matrix:
- Important and urgent tasks are completed immediately
- Important and non-urgent tasks are scheduled
- Unimportant but urgent tasks are delegated (if possible)
- Unimportant and non-urgent tasks are usually no longer necessary
With the help of this matrix, tasks can be done clearly and easily. Organising your desk is a question of attitude and motivation. What are you waiting for? Start organising your desk now!
